Case Studies
How our fleet management software works for your industry.
Government & Municipality Fleets, Public Works, Fire Departments, Construction Companies, Taxi Companies, Mixed Fleets and many others are benefiting from our comprehensive fleet management software solution.
Flexibility is the key
Our unique core architecture, coupled with our modular approach to solution development, allows us to provide users with a system specific to their unique needs.
Some examples of our approach in action include:
Monmouth County, NJ
Background:
Monmouth County has a mixed fleet of utility vehicles, cars, vans and other vehicles that provide services to the community. Looking to get a better overview over their entire fleet, save money, and get more out their budget, officials began looking for a system that would fit their demands as a government entity.
Challenge:
Provide a customizable fleet maintenance management software system that meets these needs:
- Ability to use barcodes on vehicles to track critical information related to that vehicle such as location, preventative maintenance schedules, fuel consumption, and more
- Integrate the software with fuel system software they are currently using
- Have a mobile software option for using handheld devices out in the field
- Customizable to meet the specific needs of their organization
Solution:
Collective Data was able to provide a powerful solution for Monmouth County, demonstrating their ability to customize and help government fleets meet their unique needs.
The collectiveFleet Solutions package (10+ users), integration for writing fuel data from collectiveFleet to their fueling system, the Motor Pool Management Module for check-in/check-out functionality on their vehicles, Mobile Applications with Handheld PC/Barcode Scanners, as well as other customizations to software fields and views, became the solution that Monmouth County was looking for to maximize savings and effectively track their equipment.
A large metropolitan fire department in North Carolina:
Challenge:
Provide a fleet maintenance management program for basic scheduling, tracking and reporting functions of a typical application with additional capabilities that include:
- Terms and nomenclature specific to a fire department
- Supply department specific reports
- Provide software for handheld devices for inventory and work order management
- Fuel management application
- Uniform/gear issue management
Solution:
Collective Data worked with the client to produce a software solution that provided fire department specific language along with department specific reports built in to our collectiveFleet software. The supplied solution also seamlessly incorporated the handheld hardware and software requirements and a fuel management application that eliminated the costly demands of entering fuel data by hand. Collective Data developed a uniform and clothing inventory module to effectively manage the issue and return of fire fighter gear and uniforms.
The solution Collective Data supplied surpassed the expectations of the client, particularly with the built in ability of the software to grow with the needs of the department.
A landscaping service in Virginia
Challenge:
Provide an easy to use, powerful maintenance management software solution for a local lawn maintenance service that depends on a mixed fleet of vehicles and landscaping equipment on a daily basis:
- Need ability to schedule and track maintenance on primary equipment and any associated attachments and sub components
- Program must be able to restrict access to specific sections of the program to protect privacy and data integrity
- Require the ability to track inventory from procurement to assignment to a work order
Solution:
collectiveFleet, without any modifications, met all the needs of this client. And due to the proprietary core and architecture features of the software, collectiveFleet will also be able to meet the future needs of the company as it grows and its needs change.
A large construction company in Colorado
Challenge:
The client needed to not only create and track work orders on hundreds of pieces of equipment, report on a variety of maintenance and expense issues, schedule inspections, but also meet the following requirements:
- Provide the ability to assign parts and equipment to a specific job site as needed.
- Provide specialized equipment reports
- Need to be able to print and scan both OEM and in-house generated barcodes
- Track fuel and outside service purchases
- Control all tool and tool kit issue and returns
Solution:
Collective Data provided collectiveFleet with the integrated tool management module as a base solution. We then created specialized reports to meet the exact requirements of the client. We gave the client the ability to designate job sites as the working location of any assigned parts and equipment along with any maintenance personnel assigned to the jog site as well. With the addition of the Collective Data Integrated Fleet Services Card, the solution was complete. By using the card the client is able to track every fuel purchase and a significant percentage of all outside services on the equipment assigned a card and it is all done automatically" no import to run or data to enter manually!
Learn more about our fleet management software:
OR Contact Us Directly:
800-750-7638
sales@collectivedata.com
