collectiveFleet

collectiveFleet gives fleet managers with in-house shops a variety of tools needed to get the job done right! With collectiveFleet users are able to create and track not only work orders, but sub-work orders, create and use multi level equipment listings, track inventory usage and create purchase orders at predetermined levels, fuel management and much more. This powerful and easy to use shop management software program features our unique desktop design concept and will give you the power to track multi department maintenance needs.

Collective Data also gives users a level of flexibility not found anywhere else. While many of our clients find the out-of-the-box capabilities of the program the perfect solution for their needs, our innovative core technology enables us to modify the program quickly, giving users who choose this option, a highly customized program tailored specifically to their needs. Our ability to modify user programs is not limited to the initial implementation time frame: our software architecture allows for continuous modification which provides for changing needs in a users industry or organization. Unlike most companies, the time line for implementing our CMMS solutions is measured in days or weeks, not months. This flexibility provides our clients with a lower cost of ownership by providing the right solution today, tomorrow and beyond.

A solution preview is available upon request bu contacting us at 800.750.7638 or by submitting a request from our Preview Solution request page.

NEW FEATURES!

• Smart Filters
• Reports Data Export
• Send to .PDF
• Live Edit for Reports
• Improved Report Editors
• And Many More!

Take a screen shot tour!

Standard features are listed below.

Features

• Schedule...Track...Report on an UNLIMITED number of pieces of Equipment

Desktops

• Set up Desktops for a variety of tasks
• 100% User Defined
• Complete Drag and Drop and right click functionality

Equipment

• Unlimited equipment entry is standard
• Location/Department Information with complete History
• Total Expenditures...to include: Work Orders, Fuel, Registration, Expense, and Accidents
• Purchase Information
• Unlimited Pictures
• Retired Information
• Details (100% User Defined)
• Category Grouping
• Condition
• Fuel Type and Usage
• Driver/Equipment Relation
• Tire Log
• Warranty Information (100% User Defined and Schedulable)
• Registration (100% User Defined and Schedulable)
• Optional VMRS Codes

Scheduling

• PM and Inspection Scheduling/Notification...100% User Defined Combining Equipment with similar Scheduling needs for easier data entry
• Warranty Scheduling/Notification on Equipment, Tires, Work Orders, Parts, and Expenses...100% User Defined
• License/Certification Scheduling/Notification for all Employees...100% User Defined
• Equipment Registration Scheduling/Notification for all Equipment...100% User Defined

Email Notification

• Set up to have Emails for PM Services, Inspections, Registrations, Warranties and License/Certifications Notification. Have them sent to employee(s), vendor(s), or both.

Tire Log

• Purchase Information
• Location with In Service/Out of Service
• Warranty Scheduling/Notification...100% User Defined

Employee

• Complete Contact Information...to include: SSN, Hire Date, etc
• Total Expenditures...to include: License/Certification, Expenses, and Traffic Violations
• Unlimited Emergency Contact Information
• License/Certification Scheduling/Notification for all Employees...100% User Defined
• Driver/Equipment Relation with complete History
• Employee's Picture

Vendors

• Unlimited Vendors grouped by 100% User Defined Vendor Types
• 100% User Defined Services for each Vendor

Loan/Loan Payments

• Track all Loan Information with specific Equipment Relations
• Track all Loan Payments

Insurance/Insurance Payments

• Track all Insurance Information with specific Equipment and Loan Relations
• Track all Insurance Payments

Fuel Log

• Track Inventoried/Non-Inventoried Fuels (On-site Tanks) and Fluids
• Track all Fuel Usage and Efficiency for each piece of Equipment
• Track Fuel Type
• Track Fuel Taxes

Expense Log

• Track all Expenses for Employees, Equipment and General Expenses
• Group each Expense by a Multi-Level Category
• Indicate if Expense is Tax Deductible or Reimbursable

Trip Log

• Track all Trips with Drivers, Details and Fuel Usage
• Track each state and the mileage driven
• Optional IFTA Reporting

Accidents/Claims

• Track all details on each Accident/Claim
• Track Damages on your Equipment, Other's Equipment, and any Properties
• Track all Injured Persons, Witnesses, Police Officers, and Towing Companies
• Track complete Narrative with Unlimited Pictures

Traffic Violations

• Track all Driver's Violations...including cost and 100% User Defined Ticket Type

Parts Inventory

• Track all your Inventory/Non-Inventory Parts...to include costs, qty on hand, reorder point, etc.
• Completely Integrated with Work Orders...for automatic deductions of quantity on hand
• Purchase Orders, Receive Items, and Recieve Items One Time...with automatic additions of quantity on hand
• Inventory Adjustments/Transfers between Warehouses

Reports

• Stock reports
• Export report data to Excel or other spread sheet applications
• Edit reports on the fly
• Report editors provide virtually unlimited report configurations

Work Orders

• Track all work completed on each piece of Equipment
• Automatically Create Work Orders from Task Lists...reduces data entry and potential data entry errors
• Track all Inventoried/Non-Inventoried Parts used on pm services, inspections, external work, and/or repairs...automatically adjusts Parts Inventory qty on hand
• Track all Labor to include mechanic, rate and hours worked. Mechanic Efficiency Reporting.
• Drag and Drop Parts and Labor in/out of pm services, inspections, external work and/or repairs.

Security

• Unlimited User Accounts with Group Settings

Software specifications and requirements.

Free live on line demo.