Detailed Features List
So many capabilities. What you use is up to you.
These are just a few of features and tracking capabilities that are included in all Collective Data fleet and asset management software programs. Each system and additional modules provide even more functionality.
To learn more about the true power and capabilities of our fleet management systems, request a demo with one of our solution specialists.
Reports
- 100+ Stock reports
- Export report data to Excel or other spread sheet applications
- Edit reports on the fly
- Report editors provide virtually unlimited report configurations
- Customizable Graph and Chart options
Vehicles & Equipment
- Schedule, track & report on an unlimited number of pieces of equipment
- Location/department information with complete history
- Total expenditures...to include: Work Orders, Fuel, Registration, Expense, and Accidents
- Meter tracking
- Purchase & release information
- Attach images or scanned documents to records (accidents, damages, equipment pictures, ect)
- Retired Information
- Equipment details (user-defined)
- Category grouping
- Condition
- Fuel type and usage
- Driver/equipment relation
- Tire log
- Warranty tracking (schedule to assure that all warranties are recovered)
- Registration (user-defined and scheduled)
- Depreciation
- Easy-to-use filter and query options
Parts Management
- Track all your inventory/non-inventory parts...to include costs, qty on hand, re-order point, etc.
- Completely integrated with work orders...for automatic deductions of quantity on hand
- Purchase orders, receive items, and receive items one time with automatic additions of quantity on hand
- Inventory adjustments/transfers between warehouses
- Track and recoup more warranty dollars on each your parts
- View comprehensive historical information on parts
Employee Management
- Complete employee records
- Task scheduling
- Total expenditures...to include: license/certification, expenses, and traffic violations
- License/certification scheduling & notification for all employees
- Driver/equipment relation with complete history
- Upload employee image and documents
- Evaluations
- Labor tracking
Scheduling
- Preventative maintenance and inspection scheduling/notification
- Warranty scheduling/notification on equipment, tires, work orders, parts, and expenses
- License/certification scheduling & for all employees
- Equipment registration scheduling/notification for all equipment
Work Orders
- Track all work completed on each piece of equipment
- Automatically create work orders from task lists (reduces data entry and potential data entry errors)
- Automatic notification of warranty, if available, for that piece of equipment or part.
- Track all inventoried/non-inventoried parts used on pm services, inspections, external work, and/or repairs...automatically adjusts parts inventory quantity on hand
- Track all labor to include mechanic, rate and hours worked. Mechanic efficiency reporting also available.
- Include parts & labor in/out of preventative maintenance services, inspections, external work and/or repairs.
Email Notification
- Receive emails for PM services, inspections, registrations, warranties and license/certifications. Have them sent to employee(s), vendor(s), or both.
- Communication history
Fuel Log
- Track inventoried/non-inventoried fuels (on-site tanks) and fluids
- Track all fuel usage and efficiency for each piece of equipment
- Track fuel type
- Track fuel taxes
Accidents/Claims
- Track all details on each accident/claim
- Track damages on your equipment, other's equipment, and any properties
- Track all injured persons, witnesses, police officers, and towing companies
- Track complete narrative, and upload images/documents
Expense Log
- Track all expenses for employees, equipment and general expenses
- Group each expense by a multi-level category
- Indicate if expense is tax deductible or reimbursable
Tire Log
- Purchase information
- Location with in service/out of service
- Warranty scheduling/notification
Vendors
- Unlimited vendors grouped by user-defined vendor types
- User-defined services for each vendor
Loan/Loan Payments
- Track all loan information with specific equipment relations
- Track all loan payments
Insurance
- Track all insurance information with specific equipment and loan relations
- Track all insurance payments
Trip Log
- Track all trips with drivers, details and fuel usage
- Track each state and the mileage driven
- Optional IFTA reporting
Traffic Violations
- Track all driver's violations...including cost and user-defined-ticket type
See the software in action:
OR Contact Us Directly:
800-750-7638
sales@collectivedata.com
