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Collective Data Maintenance Software Features Comparison

When most companies refer to their base programs, they are talking about bare bones programs with limited features and even less power. When we talk about our basic programs, we are referring to some of the most powerful; feature rich fleet and shop stand alone CMMS products available.

Below you will see a side-by-side comparison of collectiveFleet and collectiveFleet Pro. The base programs offer the features most requested by fleet and shop maintenance management professionals around the world. Each program can serve your organization as is or can be customized to nearly any degree to meet your organizations unique needs.

A 14-day risk free trial of the fully functioning software is available for download. Alternatively, if you prefer, we can mail a program CD to your U.S. or Canadian location.

All Collective Data software products come with a 30-day money back guarantee.

Take a screen shot tour!

Does your organization have an in-house repair shop? If the answer is yes, then collectiveFleet Pro could be the solution you're looking for. If your organization performs little or no on-site repair work, collectiveFleet is the program to preview.

collectiveFleet maintenance management software collectiveFleet Pro maintenance management software

The following is a short list of some of the features available in the collectiveFleet and collelctiveFleet Pro fleet maintenance software packages. For a full list of features or for a free demo, contact us at 800.750.7638 or visit our download center!

Features

Features

Schedule...Track...Report on an UNLIMITED number of pieces of Equipment Schedule...Track...Report on an UNLIMITED number of pieces of Equipment

Desktops

  • Set up Desktops for a variety of tasks
  • 100% User Defined
  • Complete Drag and Drop and right click functionality

Desktops

  • Set up Desktops for a variety of tasks
  • 100% User Defined
  • Complete Drag and Drop and right click functionality

Equipment

  • Unlimited equipment entry is standard
  • Location/Department Information with complete History
  • Total Expenditures...to include: Work Orders, Fuel, Registration, Expense, and Accidents
  • Purchase Information
  • Unlimited Pictures
  • Retired Information
  • Details (100% User Defined)
  • Category Grouping
  • Condition
  • Fuel Type and Usage
  • Driver/Equipment Relation
  • Tire Log
  • Warranty Information (100% User Defined and Schedulable)
  • Registration (100% User Defined and Schedulable)
  • Optional VMRS Codes

Equipment

  • Unlimited equipment entry is standard
  • Location/Department Information with Complete History
  • Total Expenditures...to include: Work Orders, Fuel, Registration, Expense, and Accidents
  • Maintenance Requests
  • Purchase Information
  • Recall Campaign
  • Unlimited Pictures
  • Retired Information
  • Details (100% User Defined)
  • Category Grouping
  • Condition
  • Fuel Type and Usage
  • Driver/Equipment Relation
  • Tire Log
  • Warranty Information (100% User Defined and Schedulable)
  • Registration (100% User Defined and Schedulable)
  • Optional VMRS Codes

Scheduling

  • PM and Inspection Scheduling/Notification...100% User Defined Combining Equipment with similar Scheduling needs for easier data entry
  • Warranty Scheduling/Notification on Equipment, Tires, Work Orders, Parts, and Expenses...100% User Defined
  • License/Certification Scheduling/Notification for all Employees...100% User Defined
  • Equipment Registration Scheduling/Notification for all Equipment...100% User Defined

Scheduling

  • PM and Inspection Scheduling/Notification...100% User Defined Combining Equipment with similar Scheduling needs for easier data entry
  • Warranty Scheduling/Notification on Equipment, Tires, Work Orders, Parts, and Expenses...100% User Defined
  • Work Orders
  • License/Certification Scheduling/Notification for all Employees...100% User Defined
  • Equipment Registration Scheduling/Notification for all Equipment...100% User Defined

Email Notification

  • Set up to have Emails for PM Services, Inspections, Registrations, Warranties and License/Certifications Notification. Have them sent to employee(s), vendor(s), or both.

Email Notification

  • Set up to have Emails for PM Services, Inspections, Registrations, Warranties and License/Certifications Notification. Have them sent to employee(s), vendor(s), or both.

Employee

  • Complete Contact Information...to include: SSN, Hire Date, etc
  • Total Expenditures...to include: License/Certification, Expenses, and Traffic Violations
  • Unlimited Emergency Contact Information
  • License/Certification Scheduling/Notification for all Employees...100% User Defined
  • Driver/Equipment Relation with complete History
  • Employee's Picture

Employee

  • Complete Contact Information...to include: SSN, Hire Date, etc
  • Total Expenditures...to include: License/Certification, Expenses, and Traffic Violations
  • Unlimited Emergency Contact Information
  • License/Certification Scheduling/Notification for all Employees...100% User Defined
  • Mechanic Rate Tracking
  • Mechanic Efficiency Ratings
  • Driver/Equipment Relation with complete History
  • Employee's Picture

Vendors

  • Unlimited Vendors grouped by 100% User Defined Vendor Types
  • 100% User Defined Services for each Vendor

Vendors

  • Unlimited Vendors grouped by 100% User Defined Vendor Types
  • 100% User Defined Services for each Vendor

Fuel Log

  • Track Inventoried/Non-Inventoried Fuels (On-site Tanks) and Fluids
  • Track all Fuel Usage and Efficiency for each piece of Equipment
  • Track Fuel Type
  • Track Fuel Taxes
  • Optional Collective Data/Wright Express Fuel Card Integration

Fuel Log

  • Track Inventoried/Non-Inventoried Fuels (On-site Tanks) and Fluids
  • Track all Fuel Usage and Efficiency for each piece of Equipment
  • Track Fuel Type
  • Track Fuel Taxes
  • Optional Collective Data/Wright Express Fuel Card Integration

Expense Log

  • Track all Expenses for Employees, Equipment and General Expenses
  • Group each Expense by a Multi-Level Category
  • Indicate if Expense is Tax Deductible or Reimbursable

Expense Log

  • Track all Expenses for Employees, Equipment and General Expenses
  • Group each Expense by a Multi-Level Category
  • Indicate if Expense is Tax Deductible or Reimbursable

Trip Log

  • Track all Trips with Drivers, Details and Fuel Usage
  • Track each state and the mileage driven
  • Optional IFTA Reporting

Trip Log

  • Track all Trips with Drivers, Details and Fuel Usage
  • Track each state and the mileage driven
  • Optional IFTA Reporting

Accidents/Claims

  • Track all details on each Accident/Claim
  • Track Damages on your Equipment, Other's Equipment, and any Properties
  • Track all Injured Persons, Witnesses, Police Officers, and Towing Companies
  • Track complete Narrative with Unlimited Pictures

Accidents/Claims

  • Track all details on each Accident/Claim
  • Track Damages on your Equipment, Other's Equipment, and any Properties
  • Track all Injured Persons, Witnesses, Police Officers, and Towing Companies
  • Track complete Narrative with Unlimited Pictures

Traffic Violations

  • Track all Driver's Violations...including cost and 100% User Defined Ticket Type

Traffic Violations

  • Track all Driver's Violations...including cost and 100% User Defined Ticket Type

Parts Inventory

  • Track all your Inventory/Non-Inventory Parts...to include costs, qty on hand, reorder point, etc.
  • Completely Integrated with Work Orders...for automatic deductions of quantity on hand

Parts Inventory

  • Track all your Inventory/Non-Inventory Parts...to include costs, qty on hand, reorder point, etc.
  • Completely Integrated with Work Orders...for automatic deductions of quantity on hand
  • Purchase Orders, Receive Items, and Recieve Items One Time...with automatic additions of quantity on hand
  • Inventory Adjustments/Transfers between Warehouses
  • Advanced Tire Tracking

Work Orders

  • Track all work completed on each piece of Equipment
  • Automatically Create Work Orders from Task Lists...reduces data entry and potential data entry errors
  • Track all Inventoried/Non-Inventoried Parts used on pm services, inspections, and/or repairs...automatically adjusts Parts Inventory qty on hand
  • Drag and Drop Parts in/out of pm services, inspections, and/or repairs.

Work Orders

  • Track all work completed on each piece of Equipment
  • Automatically Create Work Orders from Task Lists...reduces data entry and potential data entry errors
  • Track all Inventoried/Non-Inventoried Parts used on pm services, inspections, external work, and/or repairs...automatically adjusts Parts Inventory qty on hand
  • Track all Labor to include mechanic, rate and hours worked. Mechanic Efficiency Reporting
  • Poll History for Parts and Labor for a Piece of Equipment
  • Drag and Drop Parts and Labor in/out of pm services, inspections, external work and/or repairs

Security

  • Unlimited User Accounts with Group Settings

Security

  • Unlimited User Accounts with Group Settings

Software specifications and requirements.

Free live on line demo.

What's New
  • Collective Data v5.2 Solution Preview available
  • Web based modules
Software Products
  • collectiveFleet
  • collectiveMotor Pool
Add-On Modules
  • Hand Held PC
  • Web based modules
  • Fuel Import Module
  • GPS/Remote Diagnostic
  • Bar Code Module
  • Touch Screen Module
  • Motor Pool Modules
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