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City of Raleigh, NC Police Department
Officers from D1 Squad assemble for a uniform and vehicle inspection by their Command Staff.
Since 2005, the City of Raleigh Police Department has been using Collective Data software to improve inventory management in their operation. Serving the 43rd largest city in the U.S. with a population over 400,000 people, the police department tracks over 1700 pieces of equipment needed to support their mission.
"We wanted something that was relatively easy to use by our Quartermaster personnel, as well as a system that was customizable to suit our unique needs," said Brian Daniels, Sr. System Administrator for the City of Raleigh Police Department.
Although Collective Data focuses on fleet management, the police department didn't have a need for that at the time. They needed software that would be used by their Quartermaster personnel to track everything from police uniforms, equipment, accessories, hand-held radios and more. Their software system demonstrates Collective Data's flexibility and ability to develop solutions to meet the needs of their clients.
"From a systems administrator perspective, our I.T. department has benefited immensely from having this system," commented Daniels. "It provides all of the necessary perks we require from the software such as ease of use, stability, and ease to administer. All of these things add up to less oversight we have to provide, which frees up I.T. personnel to focus on more pressing issues."
The police department is required by the City of Raleigh to reconcile their inventories with the Accounting Division at least once a year. Utilizing various reports from within their software they are able to compare the results to the equipment they have on hand. These reports and findings are then turned over to the City Accounting Division for oversight.
Besides the ability to provide the reports needed for reconciliation, they have used the software to improve their operation. "Our equipment issuance and inventorying processes are more efficient. Time consuming handwritten inventories or spreadsheets are no longer necessary," said Daniels. "Our I.T. department prides itself on providing the best technology to our personnel, and the Collective Data system has proven to meet these criteria time and time again. We're convinced that we've saved a large amount of money by converting to an electronic inventory system."
By having a better way to track their equipment, the City of Raleigh Police Department has been able to save money, as well as keep track of the mission-critical equipment that officers use on a daily basis serving their community. Tax payers can be confident that their tax dollars are hard at work in this organization.
Quartermaster members (from left to right):Bridgette Farmer, Carol Saunders
Members of the IT Department (from left to right):Nicholas Newbill, Jorge Lopera, Marty Hogan, Brian Daniels, Beki DeArmas, Lawrence Cullipher, Karen Whitlow, Officer John Maultsby
